How to Extract Outlook Email Addresses?

TIP: Latest version of Topalt Reports for Outlook allows to extract Outlook email addresses you communicate with automatically.

Supposedly you want to get all email addresses in some folder, e.g. because you want to send an email to all of them. Now, there is a way to do this in Outlook by exporting a folder to Excel. But this way has some limitations (such as it does not export IMAP folders). So we have created a free application called Topalt Reports for Outlook that also does this job with a few mouse clicks and does not have any limitations. Below both ways are described so you can choose the easiest.

Export Outlook to Excel to get email addresses

  1. In Outlook menu, click on File > Open > Import to open the Wizard.
  2. Select the option “Export to a File” and click on Next.
  3. Select the option “Microsoft Excel 97-2003” and click on Next.
  4. Follow the steps to complete the wizard and in the end you should have Excel file with the email addresses that you need.

Export Outlook addresses using Topalt Reports for Outlook

  1. Download and install Topalt Reports for Outlook.
  2. Run the application and select option “Count emails received from unique senders” in the wizard menu.
  3. Select the folder that you need to export in the next step.
  4. Follow the steps to complete the wizard and in the end you should have a CSV file (opens with Excel) with the email addresses that you need.